PROMOTIONAL RECRUITMENT ONLY

This recruitment is open to any City of Pomona employee not serving an initial probationary period and any other hourly City employee.

The Pomona Police Department, Records Division, is excited to announce a promotional opportunity for the position of Senior Police Records Specialist. This role is ideal for an experienced Police Records Specialist ready to advance their career and take on leadership responsibilities in a dynamic and rewarding environment. As a Senior Police Records Specialist, you will provide lead supervision and training to staff, perform specialized administrative and technical support tasks, and ensure the accuracy and confidentiality of police records in accordance with Uniform Crime Report program standards. You will also serve as a liaison to other criminal justice agencies, making this position a key link in maintaining the integrity of law enforcement records and supporting the mission of the Pomona Police Department.

The City of Pomona is proud to announce competitive wages and general salary increases:

4% increase to the range effective 10/1/2025
5% increase to the range effective 10/1/2026

Reasons to apply

Career Advancement: Build leadership experience and position yourself for future growth.
Collaborative Environment: Work alongside a dedicated team of professionals who value integrity, teamwork, and service to the community.
Meaningful Work: Contribute directly to public safety and community trust.
Professional Development: Access opportunities to strengthen your skills and knowledge.

Become part of an exceptional team committed to making a difference in our community.

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Education and Experience

High school diploma or GED equivalency. Additional course work in business practices is desirable.
Three years of experience as a Police Records Specialist.

License or Certificate

Must possess a valid California driver's license.
Must possess a NCIC Telecommunication Certificate.
A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.
Note: If your current position with the City of Pomona required a typing certificate at the time of hire, you do not need to submit another one for this recruitment. If you are unsure whether your classification had this requirement or have any questions, please contact Shelby Schaab at shelby.schaab@pomonaca.gov

To excel in this position, the candidate must possess a set of core competencies. These competencies include, but are not limited to the following:

Using Technology: Working with electronic hardware and software applications
Action & Results Focus: Initiating tasks and focusing on accomplishment
Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
Critical Thinking: Analytically and logically evaluating information, propositions, and claims
Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
Provide lead supervision to and train assigned staff.
Perform a wide variety of administrative support work including typing, proofreading, filing, computer data entry in the coding and batch control of documents, checking, and recording information on records.
Perform data input using uniform codes, of all pertinent information from hard copy reports to computerized information.
Answer telephones; relay messages; receive and refer complaints; answer routine questions.
Type and process criminal complaints, citations, warrants, police reports, and other related materials.
Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information.
Code and tabulate statistical data and other activity summaries; compile statistical crime reports for submission to the Department of Justice and FBI.
Gather statistical data from Gang Unit, Tagger program, and Domestic Violence program.
Make routine arithmetical calculations of stolen and recovered property for reporting purposes and investigative evidence.
Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
Process citations written by sworn personnel.
Prepare court packages for filing with the District Attorney's Office.
Run teletypes and separate crime broadcasts coming in from other agencies.
Photocopy and process incident reports for Probation Officers and other agencies.
Process all vehicle paperwork for department records, DMV, and DOJ. Verify and review pre-existing records and reports for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons.
Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies.
Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings.
Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed or called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems.
Separate incidences and arrests; add and inquire on Jains; separate and distribute custody countywide warrants system; maintain attendance sheets; enter data of incidents, arrests, dispositions, homicide lists, and search warrants; distribute and maintain teletype order outs.
Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department.
Compile and file daily reports from Department personnel.
Prepare and forward statistics to records supervision/management for release to outside agencies. Respond to Department personnel's request for information and/or assistance.
Perform related duties and responsibilities as assigned.

Supervision Exercised

Exercise technical and functional supervision over assigned staff.

Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; availability for shift work; ability to travel to different sites and locations.

Promotional Recruitment

City of Pomona employee not serving an initial probationary period and any other hourly City employee who meet the minimum qualifications of the position.

Application Process

Screening of qualifications and most qualified is based on the information provided on the official City Application, including the supplemental questions. A resume may be attached to your application but will not substitute for the completion of your application. The selection process for this position may consist of one or more of the following: screening of qualifications, verification of typing speed, written examination and oral interview. In addition, the selection process may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. The Human Resources Department may waive any part of the examination depending upon the number of applicants. This recruitment will also establish a list for future vacancies.

A typing certificate indicating a typing speed of at least 40 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.

Supplemental QuestionsTo complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position.

Prior to employment, selected candidates must successfully pass a background investigation, an interview with the Police Chief or his designee. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

Senior Police Records Specialist

Job Type