Job Description

The Office Assistant will provide essential administrative support, ensuring smooth daily operations in the company’s office by applying strong communication skills, multitasking abilities, and a proactive approach to managing administrative support, including providing excellent service in the customer facing role at reception.

Essential Functions of the Position

Prepare and process vendor delivery receipts, proof of deliveries, and other office documents.
Collect information and perform high volume data entry with accuracy.
Copy, file, and update paper and electronic documents efficiently.
Answer and transfer telephone calls or take messages.
Sort and deliver incoming mail while handling outgoing mail promptly.
Greet and receive customers or visitors in a professional and welcoming manner.
Inform relevant employees about visitors’ arrivals.
Provide general information to staff, clients or the public.
Welcome visitors by greeting them in person or on the telephone; answering or referring inquiries to the appropriate staff member.
Efficiently manage all incoming calls, redirecting them or taking messages, as necessary.
Assume additional duties as assigned to support ensure office functions seamlessly.

Skills and Knowledge

Strong organizational, analytical, and multitasking skills.
Excellent verbal and written communications skills.
Proactive and punctual.
Good organizational and multi-tasking abilities
Positive demeanor and ability to work effectively in a team environment.
Problem-solving skills
Effective communication and people skills.

Requirements

Proven experience in an administrative or office assistant role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Windows Operating System.
Ability to adapt to change easily in a fast-paced environment.
Professional demeanor and ability to work in an office environment.
High School diploma or equivalent; further education is a plus.

Benefits

PPO/HMO Medical Insurance, Dental HMO/PPO, Vision, Basic and Voluntary Life, Voluntary Accident.
Employee Assistance Program (EAP)
401k Retirement Plan- Company match
Paid Sick time.
Paid Holidays
Paid Vacations
Direct Deposit
Paid weekly.
Referral Bonus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

Sufficient physical ability and mobility to work in an office setting.
Standing or sitting for prolonged periods of time.
Occasionally stooping, bending, kneeling, crouching, reaching, and twisting.
Lifting, carrying, pushing, and pulling light to moderate amounts of weight up to 50 lbs.

This job description does not imply that the listed duties are the only responsibilities of an employee in this position. Employees may be asked to perform additional tasks as needed to ensure adequate coverage of the workload. Furthermore, employees must follow any job-related instructions and complete any other duties assigned by their supervisor. This job description does not constitute an employment agreement between the employer and the employee and may be changed by the employer as organizational needs and job requirements of the job change.

Office Admin

Job Type