Job Summary

We are seeking a highly organized and proactive Executive Administrative professional to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of office management, project coordination, and personal assistant experience, making it essential for the candidate to thrive in a fast-paced environment.

Responsibilities

Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Assist in event planning and execution for corporate functions and meetings.
Maintain organized filing systems and ensure all documents are accurately filed and easily accessible.
Perform data entry tasks and maintain accurate records using QuickBooks and other software applications.
Handle phone etiquette with professionalism while managing multi-line phone systems.
Conduct proofreading and transcription of documents to ensure accuracy and clarity.
Coordinate projects by tracking timelines, deliverables, and resources effectively.
Utilize Microsoft Office Suite, Google Workspace, and DocuSign for various administrative tasks.
Deliver exceptional customer service by addressing inquiries promptly and professionally.
Support office management tasks including inventory management, clerical duties, and front desk responsibilities.

Qualifications

Proven experience in an administrative role with a focus on executive support or personal assistance.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
Familiarity with QuickBooks for bookkeeping purposes is preferred.
Excellent typing skills with attention to detail for data entry tasks.
Strong communication skills with an emphasis on phone etiquette and customer service.
Experience in project coordination or event planning is highly desirable.
Ability to work independently as well as collaboratively within a team environment.
Previous experience with calendar management using Microsoft Outlook Calendar is beneficial. This position offers an exciting opportunity for individuals looking to advance their career in executive administration while contributing positively to our dynamic team.

Job Type: Full-time

Pay: $24.56 - $29.57 per hour

Expected hours: 40 per week

Work Location: In person