Deputy City Clerk

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This role offers work-life balance with a 4/10 schedule, giving you three-day weekends each week. Depending on departmental needs, your flex day will be either Monday or Friday, offering additional time to rest and recharge. The Deputy City Clerk may also participate in local government by attending evening City Council meetings and special events as needed, supporting the efficient and transparent operation of our community.

This recruitment will establish an eligibility list which may be used to fill future vacancies City-wide.

THE OPPORTUNITY

The Deputy City Clerk provides essential administrative and operational support to the City Clerk’s Office, ensuring municipal services are legally compliant, transparent, and efficient. Key responsibilities include preparing and posting City Council agendas and minutes, responding to public records requests, managing the City’s records management and document imaging program, and assisting with municipal election processes in compliance with federal, state, and local laws. The Deputy City Clerk serves as a resource to City officials, staff, outside agencies, and the public by providing accurate information on City Clerk operations, Council actions, and regulatory requirements. The role also supports boards and commissions, ensures compliance with the Brown Act, Public Records Act, and FPPC regulations, and assists in preparing, maintaining, and preserving official City documents. This position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

THE JOB DESCRIPTION

Click here to access the complete classification description, including the experience, education, and physical and mental requirements for the job.

THE IDEAL CANDIDATE

The ideal Deputy City Clerk is highly organized, detail-oriented, and knowledgeable about municipal operations and legislative processes. They excel in confidential, accurate work and can interpret and apply federal, state, and local laws, including the Brown Act, Public Records Act, and FPPC requirements. This candidate manages complex records, prepares official documents, and supports the City Council and its commissions. Strong written and verbal communication skills are essential to ensure agendas, minutes, and public records are precise and legally compliant. Excellent customer service skills are required for officials, staff, agencies, and the public. They thrive in fast-paced environments, adapt to shifting priorities, and work independently to meet deadlines. Experience with document imaging, records retention, and election administration is preferred. The ability to train others, oversee document imaging, and represent senior staff as needed is also valued. Professionalism, confidentiality, and independent work are critical to success in this role.

Government or public-sector experience, particularly in a City Clerk’s Office or municipal department, is strongly preferred. Familiarity with government operations, public meeting procedures, legislative processes, city elections, FPPC filings, and City Council support is highly valued. A relevant combination of education and experience is required, and coursework in Certified Municipal Clerk or an associate degree is a significant asset.

MINIMUM AND DESIREABLE QUALIFICATIONSA typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or a G.E.D. equivalent; and three years of highly responsible administrative experience involving the development and maintenance of detailed and complex records and legal documents, the meeting of critical deadlines and the interpretation of laws, regulations and other legal requirements; or an equivalent combination of training and experience. An associate's degree and completion of Certified Municipal Clerk courses are highly desirable.

DISTINGUISHING CHARACTERISTICS

This class performs highly responsible, complex administrative duties related to City legislation, election operations, and contract compliance, including agreements and insurance. Work requires a high degree of initiative, judgment, and sensitivity and involves extensive public contact and interface with other City departments. Decisions are made independently in accordance with established systems and procedures and are reviewed through internal controls and periodic audits.

WHO WE ARE

Strategically located in Southern California's Inland Empire, Moreno Valley is the second-largest city in Riverside County and is close to major hubs such as Los Angeles, Orange County, and San Diego. This spacious, thriving, and diverse City has a population of over two hundred thousand residents and offers a variety of business opportunities. For additional information regarding the City, please click here.

THE SELECTION PROCESS

Applicants possessing the MOST DESIRABLE qualifications at each level, based on a screening of required application materials, including the completed Supplemental Questionnaire, will be invited to continue in the selection process. The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.

Recruitment Process: Human Resources (HR) reviews all application materials to determine whether candidates meet the established minimum and preferred qualifications after the position closes. Those who qualify will be advanced to the next stage of the recruitment process. All applicants will receive email notifications regarding their status.

Application Screening

Applications and supplemental materials will be reviewed to identify candidates whose qualifications best align with the position's essential requirements. Only those applicants who meet the criteria outlined in the job bulletin will advance to the next phase of the selection process.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List: Once the appraisal is complete, HR will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

DISCLAIMERS

The City of Moreno Valley is an Equal Employment Opportunity Employer. The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. As part of this commitment, the City of Moreno Valley will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodations are needed to participate in the interview process, please contact Human Resources at [email protected] or (951) 413-3045.