Administrative and Facilities Project Coordinator

The Administrative and Facilities Project Coordinator provides executive level coordination and support to SOM Facilities. Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine and its clinical affairs. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of the Facilities Manager and take these into account in coordinating their schedule. Manage the calendar of the Facilities Manager, assuring they are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the Facilities Manager's business. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the Facilities Manager's role as it applies to each situation. Staff relevant SOM committees and work-groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency. Assists with planning and execution of facility and space planning projects for various SOM locations. Must have the ability to multi-task and meet deadlines. The full salary range for the Administrative and Facilities Project Coordinator is $32.74 - $52.32 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. This position will be 100% onsite at the UCR campus location. A hybrid schedule will be assessed based on operational need after the completion of a six month probationary period or six months in the position.

• degree

Bachelor's degree in related area and/or equivalent experience/training.

Required

• experience

Minimum of 2 years of related experience.

Required

• Overtime

required

Required

Ability to use discretion and maintain all confidentiality. Ability to work with a diverse group at all levels of an organization including faculty, staff, students, senior administrators and external constituents. Ability to compose correspondence that clearly and concisely provides information. Ability to remain flexible at all times with changing priorities and last minute changes. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data. Solid organizational skills and ability to multi-task with demanding timeframes. Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing. Working knowledge of common organization-specific and other computer application programs. Ability to use sound judgment in responding to issues and concerns.

• Ability to use discretion and maintain all confidentiality.

Required